Party FAQs

Special extras for your party

Do you provide invitations? 

We have exclusive electronic invites that are free of charge for you to print off yourself at home! 

  • Invites - electronic - FREE

How much does it cost for extra children?

It costs £8 per extra child - please check how many children are included in your package. 


If my party is less than the factory package allocation children, would I receive a discount?

There is no reduction in price should your party size be less than the package allocation. 


How long does the Birthday Experience last for?

Birthday Experiences are scheduled to last 2 hours and will have their own dedicated Rainbow Factory staff members throughout - including 1 party entertainer who will guide the children through our storytelling wonderland. The entertainer will also assist with activities & party games in the designated party room, where the children have their food. 


Typical Birthday Experience Schedule*:
  • 10:50 - 11:00   Parents arrive, deliver food to staff & party host will be introduced

  • 11:00 - 11:10     Rainbow Factory Experience Begins; A Welcome Note

  • 11:10 - 11:40     Session 1 (i.e. Woodland Tales - adventure)

  • 11:40 - 12:10    Session 2 (i.e. Theatre Area - games)

  • 12:10 - 12:30   Session 3 (i.e. Goldilock Creative Kitchen -crafts & science)

Access to Party Room for parents to set out their party food**

  • 12:30 - 13:00   Party Food, Cake Ceremony & Party Games 

  • 13:00 - 13:10    Room to be cleared & vacated


*Please note these are provisional times for an 11am party. 

We encourage a timely arrival to enable us to start on time, however we‘re more than happy to wait until all guests have arrived – but please note, due to the popularity of our birthday parties, we have a strict timetable to adhere to and therefore are unable to run over your allocated 2 hour time slot. 

** If the Rainbow Factory is providing the food, we will set this out for you. 

Is the Birthday Experience tailored to the child whose birthday it is?

Yes it can be, if you choose our Tailored Birthday Experience Package (from only £225) then we can tailor their Rainbow Factory Experience, including tour & activities, entirely around their favourite book.  


On booking, just select the tailored package, let us know what book or books your child loves and we will do the rest! We suggest keeping this as a surprise, for maximum impact and enjoyment for the birthday boy or girl. 


However, no matter what package you go for we will make your child feel very special.


Please note: We ask that you let us know the age of your child when booking so that we can tailor the way we host the party to ensure it's age relevant. 

Can I bring in my own food?

Yes absolutely, but you are also responsible for setting it up and clearing the tables afterwards – please remember to bring rubbish bags. We recommend using disposable items such as plates & napkins. We provide plastic cups and juice free of charge. 


We can also provide you with items such as plates and napkins at a cost of 25p per child.


Alternatively, we can provide you with food platters including a selection of sandwiches, crisps, yoghurt, fruit bars, sweet snacks from £3 per child. We will then be responsible for setting up and then clearing the table afterwards.


Adults attending the party - Cafe Area 

We do reserve an area in the cafe for parents that wish to stay whilst the party is running. We recommend that parents, when possible, leave their children to engage with the party organisers but they are of course still very welcome to join the party entertainers as they move around the factory. We just ask that they remain quiet in order for the children to hear us! :)

Adult food & drinks - Cafe Area 

You are not permitted to bring food for the adults, only children. However you can buy one of the Adult Food Packages that we offer or purchase the Adult Tea & Coffee Package, which is £1.60 per adult. Therefore if you're expecting 20 adults to attend the party, then it would cost £32. This will be served in the cafe on your designated tables. You can of course upgrade this to unlimited tea & coffee whereby we run a party tab, which you settle at the end of the party. 

How long is designated for the food/party games?

We schedule 30 minutes for this. Should you wish to have longer, then please make us aware on booking.


Will we have our own private area?

You will be designated a party room for your guests - for sitting down to their party tea and playing party games. During the rest of the celebration, they will be moving around the factory, through the different areas. Not only will you have your own dedicated staff member who will help host the party, you will also have tables reserved in the Cafe area.


When can I access the private area (Party Room) to set up the table for food etc.?

We ask that on arrival you give the food (if you are bringing your own) to a member of the Rainbow Factory staff who will put it aside for you. We will provide access 20 mins before the children come in to eat – we will advise you on the day when the tables are ready for you to set up food on them.


What do I need to remember to bring? 
  • Rubbish bag (if you are providing your own food).

  • Napkins to wrap the cake if you want it to be cut and put into the party bags. We'll do this for you :)

  • Candles - but don't worry as we do have spares! We also have a lighter.

  • Camera! You're of course allowed to take photos of your child's party, we just ask that if you capture anyone else's children in the pictures that you gain their permission first. No video allowed.

  • A bag to carry all the birthday presents home in!


Birthday Party Rules
  • Please can you ensure that you arrive at least 10 minutes before the start of your allotted party time.

  • We encourage a timely arrival to enable us to start on time, however we‘re more than happy to wait until all guests have arrived – but please note, due to the popularity of our birthday parties, we have a strict timetable to adhere to and therefore are unable to run over your allocated 2 hour time slot. 

  • Unfortunately we cannot permit sparklers on cakes. 

  • Also we are unable to allow confetti, party blowers, party poppers or any party accessory that will impact on the Rainbow Factory atmosphere during opening hours. 

  • When the party has come to an end we politely ask you to help us and assist your children towards the cafe area so we can prepare for the next party to commence.

How do I book?

If you wish to make a Birthday Experience booking then please call us on 0113 257 57 50 or pop in for a visit. Please note: you will need to pay a £75 deposit to secure the booking. 


Do you require a deposit? 

Yes, in order to secure a booking, we require a £75 deposit up front.

Booking Policy: 

​Please visit our booking policies page here, which outlines in detail our terms and conditions surrounding the party itself, amendments and cancellations. It is important to note that when placing your deposit down for one of our birthday party packages, you are agreeing to them. 


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Rainbow Factory Kids

Company Ltd